Privacy Policy.

Privacy Policy for Kinvr Digital Ltd

Effective Date: 01/07/2024


Kinvr Digital Ltd (“we,” “our,” or “us”), located at 124-128 City Road, London, England, EC1V 2NX, is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect your personal information when you interact with our recruitment services, including through our website www.kinvrdigital.com (the “Site”), and through other services we provide.

By engaging with our services or accessing our website, you agree to the practices outlined in this Privacy Policy. If you do not agree, please discontinue your use of our services.

1. Information We Collect

We collect and process a range of information to help us provide recruitment services, including but not limited to:

a. Personal Information

We collect personal information directly from you, which may include:

  • Contact details: such as your name, email address, phone number, and address.

  • Professional details: such as your CV, work history, educational qualifications, job preferences, and references.

  • Sensitive personal data: such as diversity information (e.g. race, gender), and health data if required for recruitment compliance.

b. Non-Personal Information

We collect non-identifiable information such as your IP address, browser type, pages visited, and the time spent on our website using cookies and other tracking technologies.


2. How We Use Your Information

We use your personal data to provide and improve our recruitment services, including:

  • Assessing your suitability for job opportunities.

  • Communicating with you about roles that match your profile.

  • Submitting your details to potential employers (with your consent).

  • Managing the recruitment process, including interviews, offer stages, and onboarding.

  • Maintaining records for administrative and legal purposes.

  • Sending you recruitment-related updates, newsletters, or marketing communications (with your opt-in consent).

  • Analysing our recruitment efforts to improve our service offerings.


3. How We Collect Your Information

We collect your information in the following ways:

  • Directly from you when you submit your CV, apply for a job, or engage with us through our website or email.

  • Through third-party sources such as job boards, LinkedIn, and professional networks.

  • Via the following subprocessors to enhance our recruitment process:

  • Vincere: our recruitment database for managing candidate and client information.

  • Reecho: for customer relationship management (CRM) and email communications.

  • LinkedIn Recruiter: for sourcing and engaging with potential candidates.

  • Lusha: for enriching candidate and client contact data.

  • Google Suite: for document storage, email, and communication services.


4. Cookies and Tracking Technologies

We use cookies and other tracking technologies on our website to:

  • Enhance the user experience by remembering your preferences.

  • Analyse site traffic and performance.

  • Track anonymised usage statistics for marketing and site optimisation.

You can adjust your cookie preferences in your browser settings.
Disabling cookies may affect the functionality of certain parts of our website.


5. How We Share Your Information

We may share your personal data under the following circumstances:



6. Data Security

We are committed to ensuring that your personal data is secure. We use industry-standard security measures, including encryption and access controls, to safeguard your information. However, please note that no online transmission is 100% secure.



7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected or as required by law. After this period, your data will be securely deleted or anonymised.



8. Your Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the following rights:

  • Access: You have the right to request access to the personal data we hold about you.

  • Correction: You can request the correction of inaccurate or incomplete information

  • Deletion: You have the right to request that we delete your personal data, subject to any legal obligations we may have.

  • Objection/Restriction: You can object to or request the restriction of the processing of your data.

  • Data Portability: You can request a copy of your data in a structured, machine-readable format.

To exercise any of these rights, please contact us at hello@kinvrdigital.com


9. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. Please review the privacy policies of those sites before providing any personal data.



10. Children’s Privacy

Our services are not intended for children under 16. We do not knowingly collect personal data from individuals under the age of 16. If you believe that we have collected such information, please contact us, and we will take appropriate action.



11. International Data Transfers

If you are located outside the UK, please be aware that your data may be transferred to, and processed in, countries outside the UK, including the EU or other jurisdictions where our subprocessors are based. We ensure that appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your personal data during these transfers.



12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you via our website or email. Your continued use of our services after any such changes constitutes your acceptance of the revised policy.



13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at;

Kinvr Digital Ltd | hello@kinvrdigital.com | 124-128 City Road, London, England, EC1V 2NX


This Privacy Policy was last updated on 15.10.2024